Under the supervision of the Director of Corporate Affairs and Development, the Administrative Assistant supports her in carrying out her duties. This includes maintaining the database, organizing events, and managing fundraising campaigns.
Processing and Maintaining donation system;
Organization and maintenance of various databases;
Preparation of correspondence and information kits for Campaign Volunteers, Donors and Potential Donors;
Maintaining tracking system for all financial gifts;
Assisting with preparation of standard annual campaign solicitations and materials;
Assisting with preparation of customized funding requests to potential or existing donors;
Assisting in researching and identifying prospective donors and preparing briefing documents for meeting;
Preparation and distribution of correspondence to Board and Committees;
Record and preparation of quarterly Portage Atlantic Board Meeting documents including minutes, business arising, etc.;
Assisting with the preparation and distribution of Newsletter content and Social Media postings;
Assisting with design, production and mailings of event invitations, programs or other materials;
Assisting with planning various events for Portage Atlantic;
Creating and managing invitation lists to various events and following through with RSVPs;
Keeping up to date with news as it relates to Portage and/or mental health and addiction;
Reception – answering phones and directing inquiries to proper channels;
Organization and maintenance of filing;
Office equipment and supplies maintenance;
Hold a college/technical diploma field in a field related to the position
Minimum 2 years experience in a similar position
Bilingual: English and French (asset) verbal and written
Very good knowledge of Microsoft Office
Skills in interpersonal relationships and teamwork, autonomy and organization skills
Job Type: temporary (12 months maternity leave) full-time, 35 hours per week
Schedule: day shift- Monday to Friday 9-5
Salary: to be discussed according to experience
Benefits: Site parking, work-family balance, referral bonus and more
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